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BI Project Stakeholders

September 13th, 2009 Dr Kitipan Kitbamroong No comments

"However beautiful the strategy, you should occasionally look at the results"...WCPrint Print

image I recently had a chance to join a Kickoff meeting of a very interesting BI project.

Normally stakeholders and key players are invited to join such meetings as they share an interest in the outcome of the project.

Stakeholders also bring a unique value to the project, especially in the beginning, aligning together to support it to get off to a good start.

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Cash Management


According to an interview with Nobel laureate Joseph Stiglitz by Suttichai Yoon of National Multimedia, Asia itself has a huge domestic potential by having a large population base with savings and a wide demand for investment.

This is extremely true especially when your business is a service base and revenues are generated from services. Services business more or less focuses more on domestic economy compared to international trade like US or Europe.

In an article “THE CFO’S ROLE IN THE DOWNTURN”written by Colin Walter from PWC. He mentioned

Cash is king: Companies that came out of the last recession on top had an average net debt-to-equity ratio before the downturn of half that of the companies that were not successful. They also had more cash on hand.

and Taking out the wrong costs can be worse than taking out no costs at all.

I’ve meet business owners that focuses on cutting cost no matter what, the question is “where in the company should we start focusing?” Confidence on these questions comes from a reliable management information as cited by Colin that;

Reliable Management Information: The more volatile the market, the more you need to be able to trust your information.

Curiously, most companies stick with their same old reporting templates and key performance indicators (KPIs) because "this is how we’ve always done it". Forecasting and scenario modeling are critical in volatile markets.

Service companies are now likely starting to invest in building their data warehouse and investing in Business Intelligent to support their business needs in volatile markets.

Those already served or underway will benefit especially now as the economy is showing signs of up turn.. Those who don’t begin  to address this and get this capability will surely have difficulty to sustain

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At the end of the day


Recently, I was helping a business understand some proposals offering services for implementation of management performance reports together with analytics capability. What we found, at the end of the day, was unit pricing was the major “criteria” for selection of implementers, regardless of the application, solution, experience and confidence in making the project successful.

If you have ever been to a doctor, which choice would at the end of the day cost you more? An experienced doctor or a “fresh” out of college doctor? For a doctor rookie, stomach ache could come from various causes, so to make his assumptions solid, he will send you to do several lab testes, which more or less would be included in the final bill. Compare this to an experienced doctor who’s been in the field for a long time. He could almost conclude (from conversations and statistical background of the area and patients behavior) the likelihood of the cause without the need for lab tests.

Another example is in the construction business. Which choice would cost you more between an experienced carpenter and a plumber who also said he can do the carpenter’s job? A construction friend of mine tells me that for every project he handles, he only relies on experienced workers, for in the long run it costs him less. Being able to manage parallel tasks and calculating the amount of concrete and finishing the project within the deadline is the critical requirements that can’t be learnt from college.

Although the solution cost seems cheaper while only measuring from the proposed price, experience tells me that they’ve made the wrong decision and will have to pay the price.

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Budget time: What again, already?


It’s the time of the year again when many organisations are preparing plans and budget assumptions for year 2010. It may be good to time to dust off the steps we looked at in earlier articles budget assumptions, allocation and management of the budget.

Reports  shows that, of the top 100 stock listed companies, the average time used for planning and budget preparation is not long at all. But this is  in stark contrast to the time taken on analysis of budgets and revisions. This latter phase  iterates over a much longer time as and discussion takes  place as to how and if it is well coordinated to accommodate the companies’s strategy.
 
After top down business PLANS and budget ASSUMPTIONS are set, generally there are three budgeting phases. The first is a  bottom up estimate of MANPOWER REVENUE and OPEX and CAPEX. This is  then followed by ALLOCATIONS, and an operational PRIORITIZATION phase and finally the Capital  FUNDING phase for approval review.
 
There are also many schools of thought that the budget step should be eliminated as it seems to waste so much time. This may good if rolling forecasts are well defined to place the annul budget but generally this only replaces the first phase.  Many also subscribe the the thought that to much short term focus limits the organisation ability to focus and can cause it to falter. Doing budgets in the traditional way tends to allows greater focus also on the 3 year plan and draws a distinct line in the sand in on commitments by operations.
 
But either way, make no mistake, the budget is a vital process to get alignment for the organisation The better this is done the better the result. The final document is underpins the agreements reached for performance for the ensuing year and it a solid reference point to measure against and  provides for consideration by external stakeholders . People such as shareholders, business partners, creditors and banks and financing institutions enjoy a much greater degree of confidence when budgets are well thought through and are likely to remain or increase any involvement.

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Adapting flexible working patterns


 

 

Recetly around the world it looks like everyone is working to recover the economy via various stimulation packages. I would hope by the end of Q3 or early Q4, we should see some upturns. Before economies turn, the idea of flexible working is being deployed more and more in various industries. Globally, the workforce is now more diverse than ever before, reflecting changes in society and economy. The demand for part-time and other flexible working patterns is increasing as a consequence.

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Are you qualified to be CEO?


Free Aung San Suu Kyi

North Korea is keeping the heat up around Asia,

Myanmar is clarifying it’s diplomatic standing upon Aung San Suu Kyi.

And maybe we can have a chance to meet Iran’s first lady after the June election

 

What these events share in common is the question “Who’s going be the leader?”

For interest, I wondered what similarities these CEO’s have with leaders in business and what such people need to reach that position in their working career.

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In scope or not?


BAGHDAD - FEBRUARY 16: Representative from al-...
Image by Getty Images via Daylife

This week, I had a meeting with the finance depattment of client to review their  requirements for a project to change their Business Repoting process. Turns out that most of the points we asked were responded with “please put it as an option in the proposal”. What this indicates is that clients don’t know what they want at all and go fishing. Read more…

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A change we need – Asian case study


imageAs US President Obama passes his 100th day office in the white house, a poll reveals that his popularity is still up there. Following shortly, outbreak of the deadly A(H1N1) hits the front page of every newspaper and talksshow. I slowly realize that all of this is related to “change”.

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Can I have more money?


If you have kids, you will understand the anxiety most parents get when the kids are constantly asking for money. And usually it is for all sorts of justifiable things that come up out of the blue. When the semester begins, when school excursions get scheduled,  for extra pocket money and so on it goes. Yet somehow you manage to get through it.

For companies, like kids, we run a budget.  But unlike kids, companies assign responsibility to managers to plan resources to deliver services demanded to meet the business plan. This money allocation process is called Budgeting and takes a serious amount of time in many organizations as they sort out the priorities.

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Looking into how good ones do it, we find once business plans are  set , budgeting is about figuring out what resources you need meet it.

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Transform Budgets to be Investments


If you don’t drive your business, you will be driven out of business. This B.C. Forbes quotation got me thinking..

imageThe relevance of this in Corporate Finance is that they are responsible for investing money in their business to  make money.

CFOs these days have to decide how to allocate money to different  business units.

In Bangkok where I live and work,  I’m a fan of the popular Thai-language discussion forum Pantip.com, Among the variety of discussions I am a contributing member in the Sinthorn Forum.

The trend there I notice now, is many are now asking where to invest. Thailand, like everywhere, has interest rates as low as 0.5% (Source: BOT), likewise of UK and US banks. In sympathy with the general global downturn, the Thai stock market Index also dived from 800+ to 400+ points through last year, so investors there are on the run.

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Some Key steps in allocation in resources budgets are:

  1. Removing underperformance units: In this step, Corporate Finance provides a high-level guidance to Business Unit (BU) requesting a list of X% of their lease-performing activities/plan for review. BU have to decide which metrics to use (KPI, strategic alignment, costs) to determine their “bottom X%” investment
  2. Finding better options: BU selects projects that they would like to receive funding based on ROI submissions  to CFOs for approval.

The steps seem easy, but of course we need to remember all of this has to be stored and kept in an auditable and accountable way. CFOs also would want to track  things like comparisons between BU, which BU performs comparisons with last year’s performance, comparisons between original and revised budget for each BU. This sort of information was what many of our investor discussion groups were asking too, so it seems the process is not dissimilar

Thus, the infrastructure of Performance Management of your organization should allow you to muddle through transformation of budgets effectively. It should be able to show you where the sweet spots are, and of course the hot spots and where your investment is not performing. It should also be accountable and auditable that you can track and analyze your investment based on different metrics, yet being enough transparency to stake holders involved.

Finding where to invest, say 50K USD, is easy as bottom line is return on investment. We now have SAA Consensus and brokers for advice. Finding where you should invest in the company is more challenging. Or is it the same?

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Sorry Sir, we’re not selling today.


Yesterday with my colleague we headed for went for lunch near our office. As usual we ordered our food and then a drink which by habit is normally is a large ice coffee and a large coke.

Before we even start to order, the seller, knowing what we’ve order said “Sorry sir, we are out of large cups, will you accept a small one instead?” With no option we accepted and went back to our tables and talked about the customer service impact of this.

A similar case also happened a year ago when I remember going to a Dairy Queen shop for an ice-cream cone. “Sorry sir, we have no cones. We ran out a couple of days ago.” They also told me other stores in this area had the same problem.

Dairy Queen Thailand, a branded outlet chain of around 200 shops is owned and managed by Minor Food Group, who also distribute The Pizza Company. Sizzler, Burger King and Swensens

Minor were also a customer of ours some time back, so my imageconcern sent me later to digging out my contacts there and I wrote them a letter to alert them to this flaw in their supply chain management.

image

I had estimated, based on my crude observation of traffic, the shop would potentially have lost sales of cone products, of around 8,000 Baht for the day. If all 200 shops had this problem, the daily loss would be 1.6 Million Baht ($50,000 USD/day). And if this continued, imagine the loss over an extended period.

By the end of the profit reporting period I’m sure some variances would start to appear and questions arise: Why the loss, will it happen again, and do they need how can we deal with it. I was also interested how their deployed reporting systems were now being used to alert then for early warring issues like this for timely corrective attention.

This may have been especially relevant in understanding the situations that were reported in the published management discussion and analysis of DQ’s sales growth some time back.  This showed a decline back in soft server products in 2007 when sales of DQ showed an overall improvement”.

As for me, I’m just a customer who doesn’t seem to be happy when I don’t get my cones when I want them.

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Kitipan Kitbamroong is a Director of Sherwood Group Consulting based in Thailand and Technical Director Benox Co Ltd

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Incentive Compensation Designs


Recently, I was  involved in some conversations with business leaders about incentives and compensation schemes that companies offers in today’s tough economic situation This discussion was also mindful of the debates around  AIG’s bonuses to 73 executives where reasonable. And it asked the question is “What is the normal incentive scheme that most companies uses” and “ which one of them fits with my company?”

In this post I will discuss just some of the key areas on incentives we  considered.

The first common option we discussed is the bonus based compensation linked to absolute target. This incentive is triggered by meeting the committed target (measures)

e.g. the manager’s bonus is paid in additional 10% of base salary if his unit’s earning grows by at least 10%.  This option provides clear performance expectation and is eventually a straight forward performance evaluation. However, this option reflects a downward bias to forecasts to create easier target value with no incentive to provide accurate forecasts beyond the specific time period. More or less being negotiations game resulting a longer forecast cycles.

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The second option was incentive compensation linked to forecast accuracy, where bonus varies with accuracy of forecasts committed

e.g. the manager’s bonus declines by 5% for every percentage point of deviation between forecasted and actual unit’s earnings growth. This option highlights the importance of giving accurate forecasts, and shows that under forecasting can be as unfavorable as over forecasting. Also this option reflects a downward forecasts to create targets that are easier to hit with more accuracy, and nothing beyond that committed target. With no incentive to provide accurate forecasts beyond specific period as the first option.

In practice, how can we avoid forecasts bias? In South Western Airlines (1), they discovered that having incentive compensation linked to overall profits works.  Making bonuses a proportion of a profits earned e.g. a unit manager is given 0.002 percent of the total year profit. With this scheme, forecasts are done unbiased, the cycle take less time and the staff provides best efforts to achieve highest profit.

As an aside, when you look at the culture of this high Kudos and point to point airline that walks the talk on performance even today in the face of economic adversity. Their incentive motivation in their case also goes beyond the technical and embodies a dichotic culture that is based on Pee-wee’s Playhouse style fun and life style. This is well summarized in the Fortune reported quote from south west then CFO Gary Kelly

“Keeping a hawk’s eye on costs is just as much a part of the company’s culture as its silliness”.

However, a debate of which business unit or department should have what percentage depending on which “measure” is always a concern.

In some companies, measuring over head counts could be the solution. Total profit comes from every staff’s effort in generating revenue and reducing cost, so everyone should have an equal share. There could be possibility of “free-riders” problem if applied in large organizations

SNAG-0015

Allocation using percentage of annual revenue generated is also another practical scheme. By calculating the portion of revenue earn in each department over the total company revenue gives the percentage of incentive compensation for that department.

Allocation by number of computers is also another popular choice that measures the number of computer used in each department over total number of computers in the company.

And rarely, allocating by time sharing, given the estimated amount of time spent for each cost center/business over the total hours for the month for the department.

For all the options given, in a simple organization like the one shown above, things should be easy and straight forwards. But for complex and large organization, this is considered a tough task not to mention business dynamics and changes within the organization.

Therefore, the challenges would be;

1. Which incentive compensation is best for your organization?

The answer could be either a single option like the ones described above or a mixture of options depending on department properties

e.g. Business Units uses profit sharing and Service Units using resource allocation. This is reflected in employment benefit package given to staffs both currently on payroll and new recruits on either a quarterly or annual frequency.

SNAG-0016

2. How to achieve it?

With the provided resource and capability you have.(Avoiding mistakes yet still able to deliver on time). How do we do it today? Most companies rely on the good old spreadsheet like Excel. [See my Dec 2008 post Merit & Bonus] But does that answer all the bells and whistles problems you face every month end? How can you control and manage it while consolidation is done by a junior staff?

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In summary the conversation concluded by saying whatever incentive compensation options are used they should be flexible enough allowing changes, yet still allowing control over results to meet business requirements. Although the conclusion may sound easy, in reality, it is very hard to achieve without proper infrastructures.

Everyone was also in unison that a sensible game plan for the business was needed with acceptable performance levels able to be measured. Then this can be linked in such a way so the rewards can be equitably balanced and shared as incentives.

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Maturity Model Risk Assessment


This week, I saw a pragmatic, yet simple engineering practice that made a business operation a performance leader. My brief was advising on Globally Harmonized Systems of classification and Labeling of chemicals and how it should be applied to package labeling. My scope was to give advice on best practices to design for an enterprise rack infrastructure. To give this advice my analysis required I consider the capability of the organization for change and the approach it took to manage it.

My client is multinational manufacturing company, with factories world-wide and Thailand where I had this assignment was one of the two best performing plants in Asia.

As I dug more about how they do things their Chief Executive told me their secret to this success,

“Our practice on expansion projects is to focus on issues that can be completed in a short period of time. “ The after making small investment to get results we build from there. Large projects for the time being anyway are frozen.”

With this knowledge I was able to assess the maturity change management which in this case was mastery level to plan incremental updates of the infrastructure.  

Recently, I had a workshop with a group of F&A department listed company in Thai Stock MarketCutting expenses and change habits could be viewed as first practice for personal finance, but as a CFO, where can you focus and control your budget?  The fact that month end trial balances could only be reported by mid of the following month is too slow for decision making. Go ahead and dig up your FA01 class material and review how to create break even analysis, by the time you figure which department is causing trouble to the company; you might end up losing your job. Time is the key here. Being able to know your figures and analyzing them before you go down the drain is how to survive.

 Managing short and sharp projects is also a key noted. Having large, big bang projects lead to nowhere. Another listed company we talked with experienced this as they were planning to revamp their entire accounting system just because the IT director wanted a big tick on his KPI, in the end the project failed – change of scope, lost of internal sponsorship and implementation took too long to notice success.

 So if you’re planning to do that big bang long run project you planned last year, may I wish you good luck, who knows, lighting strikes! How much can you make per second anyway?

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Why Carbon Footprint Labeling?


imageWith my colleagues at  Sherwood Group Consulting, our sponsor, we attended a seminar about a “Carbon Footprint and Labeling” project.

The project  now in it formative stage is jointly lead by the EU Commission users and Thailand-EC Cooperation Facility Program.

The meeting advised on how the project would proceed and some of the issues it would deal with including measurement standards, setting guidelines for labels  making recommendations for use and certification control.

This is initiative will draw on expertise and experience on already well advance constraints being exercised  in carbon aware markets and especially approaches taken by many large multi-nationals, including those in the food industries.

Speakers were:

Assoc Prof Vudtechai kapilakanchana – President Kasetsart University Thailand

Samuel Cantell – First secretary of delegation of European Commission to Thailand

Assoc Prof Dr ShabbirH – Gheewala JGSEE Thailand

Mr Stephen Reeson – UK Food and Drink Federation

Mr Claver Kanyarukoki  -Inst Nat Research France

Dr Alumudena Hopsido – University of Santiago de Compostela Spain

They all provided compelling reason for Carbon labeling and provided methodologies and approaches to costing. One of the bottlenecks highlighted by Mr Reeson was a general lack of good data for analysis and footprint measuring capability.

Either the data was not recorded, or too much data was housed without proper storage and data mining techniques. This lead to lower confidence when quantifying carbon emission with questionable accuracy of the the total life cycle footprint counts.

Many as is the project team, looking at ways to solve this issue with systematic multi-dimensional data capturing and warehousing together with analyzing capability using pre-built LCA/SFA modeling that is needed, regardless of the front end to do the calculation.

There’s is also a plethora of so called calculators out there already that are mostly hooks to entice traffic to a site. Even Google has a carbon footprint calculator, gadget which does simple weighted calculations based on data you need enter to see a result as it then takes you to the authors’  propriety site.

One innovation we have been investigating with some experts in France is, using simple BI tools to set up variable multi-dimensional model. Builds and testing in our laboratory, so  far,  have given us very satisfactory results to see if it may be quite easily used to determined and manage LCA hotspots and for labeling certification.

The areas of carbon measurement and labeling is quite new in Asia so Performance Controller will continue to work with our our sponsor and others to report progress as is relevant. We also plan to establish as Carbon Footprint category and a register of experts people can contact in this web site.

More on that as we progress.

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Merit and Bonus time of year!

December 6th, 2008 Dr Kitipan Kitbamroong No comments

The past couple of month a lot of political movements happened in Thailand, now as things are back to normal, one would shortly notice it’s that time of the year for merit and bonus evaluation. That’s what everyone’s looking forward to throughout the year. Guess who’s in the management office, besides perhaps a brown-nose colleague who seeks advantage to influence overlooking a mediocre performance, one of them you wouldn’t guess are HR people.

That’s right, one of the functions that HR Compensation and Benefits personnel has to do is to compile a form base on a snapshot of employees within the evaluating month with all related information to performance evaluation such as days of leave, salary, start date, penalties or awards given, last year’s performance record etc.

This is only for one section, imagine when applying this to different sections, departments, group of companies – each wanting it in their format, what do you get??.. and don’t forget, this has to be done by only one HR Compensation and Benefits personnel.

Imagine all this hastle of preparing the form itself, not to worry about consolidating, altering, re-classing from top management adjustment to suite corporate financial balance.

I just had a chance to work with one company that has around half a thousand employee, even though having deployed SAP, still top management wants to fill in and monitor the forms in excel format. Preparing the forms alone takes around 3 hour and errors in formulas and data retrieving are randomly found.

All I could say to a client that I was helping through that exercise recently was,

“You MUST get a PM system with a good scorecard system. Those who have one find this job easy with systems that have a clear message that says “NO MORE EXCUSES – Don’t even expect your bonuses to come out on December’s paycheck if you don’t perform!!.”

Those that haven’t can easily have a good PM system now as they are more affordable for all business.

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Operational Risk Management – III: Dashboards

November 28th, 2008 Dr Kitipan Kitbamroong No comments

This series of short articles about risk management aims to provide high level insights about risk reduction. This item adds an update on the use, relevance underlying power of Dashboards.

 

From the incident report, for monitoring problems, we can use dashboards to great effect to convey messages simply. Summary statistics are usually enough to provide relevant view of the situation.

 

Reporting items with an evolution over time and comparison to targets and similar activities may include such things as:

 

number of events,

sum of losses,

max, min,

average amount of losses.

 

A views of losses and their cause, with comparison with either similar or related activities, is also easier to understand when shown in graph, chart or bar. But without a stable publishing format like a dashboard to relate things together, key issues may still be overlooked.

 

The power of the dashboard is also in the designing. In the first place it requires full co-operation and ownership of operational teams to understand the related business process they manage. And then define the risks in measured  terms. The dashboard is an effective way to assemble and focus this key risk information for consistent awareness communication and active responsiveness throughout the organization.

 

Using a Dashboard, Managers can not only easily identify risk but have a greater likelihood of reacting to its impact.  

Previous articles:  

 

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Operational Risk Management – II: Incident reporting

September 17th, 2008 Dr Kitipan Kitbamroong No comments

Incident reporting: static analysis is the first step normally used to identify losses. Summary statistics first display frequency and severity data by event type and by business line, according to the regulatory categories. This report is of certainly needed for compliance purposes, however it might be not the best tool for the risk management of a financial institution, which has a different structure or nature of activities.

An example of a more useful set of summary statistics would match the organization chart of the financial institution, bank, or company that uses its database. With a capability in viewing the reports in dimension splits by department, by people in charge, or by geographical zone of activity.

For a bank retail network for instance, the reporting may be split by bank branch, and, or by type of client. Even before detailing the frequency and the severity of each type of loss, incident reporting in an organization or in a department should first display the total loss amount caused by operational events.

Several simple measures, long neglected and sometimes never measured in financial institutions in the past, may provide a powerful tool to raise awareness on operational risk within an organization

Next, the analysis can identify the “low severity, high frequency” losses and the “high severity, low frequency” losses, with the remaining events. Both need further investigation, since they can be the symptoms of serious breaches in control within the organization. One of the key criteria in operational risk management is whether a possible loss is capped or not. That is, in case of an operational event, the potential loss amount is limited by any type of control. Capping potential losses is, and should be, a main concern for senior management. To that extent, rare events of large amounts are the first candidates in the identification of uncapped risks.

Likewise, recurrent minor losses require further investigation, at least once. They might also be the consequence of an effective cap of losses in an activity highly exposed to operational risks. Operational losses due to processing errors are frequent but limited due to effective control procedures and systems design. But recurrent losses could also be a more worrying symptom of a systematic breach in control or in process that lead to systematic or frequent losses, with possibly very large amounts at stake.

An incident database is a view of the operational losses in an organization that can provide, if interpreted correctly, a list of priority controls and investigations to be performed. Database analysis provides the facts, but does not identify the risks.

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Is coaching the missing piece in PM?

September 12th, 2008 Dr Kitipan Kitbamroong 1 comment

It is just another rainy day in Bangkok and looks like continuing for some time, I had just spent the afternoon consulting with a PM vendor pre-sales consultant on how a planning and budget process works.

As we know, basicaly the planning & budget process allows modelling the business to link from “strategic activity”. And then budgeting for resources is done based on the “chart of accounts”

This process also allows planning and reforecasting alternatives to be set up when a strategy fails to perform – i.e Best, Benchmark, Worst Case, or in easy terms “what if” scenario analysis.

Basically, that’s all there is to it, although there are some tricky parts when dealing with multiple units, products, versions and currency etc., which software just handles for us.

Generally the questions we face are both “technical-driven” e.g. where does the data stay or where the query is stored and “business-driven” e.g. what does a planner do and when the planning process fits in the budgeting cycle.

I could have not answered this if I didn’t have hands-on experience on the problem myself, even though in many cases I may not know specifically the detail functions of a particular vendors application well,

But we have been through this exercise end to end, from both the business side and the functional side with various software packages. Each time we do this, it seems software vendors don’t know about business side and business people don’t know about the application. That is certainly a gap that needs to be filled, to marry knowledge of business processes and applications , and facilitate an improvement change in the process.

For this, we need to have ability to look at processes and review the current AS-IS position and highlight issues; Then based on need and benefit, propose a potential TO-BE position and define functional requirement and a scope for change, This naturally addresses work flow, process design and business case for change.

 

Facilitating this requires cross domain coaching to allow all staleholders vendore and customer to envisage the “deliverables” and how to get there from start to hand over. And then to see how to support and exploit the ongoing of change management afterwards.

I firmly beleive that the “Coaching” ingredient is all too not down-played or lacked emphasis so making it a big missing piece in successfully implementing Performance Management processes.

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Operational Risk Management – I

September 4th, 2008 Dr Kitipan Kitbamroong No comments

Today I had a chance to discuss with a client regarding Operational Risk for banking and financial sectors and would like to share the ideas here. 

Operational risk is defined as “the risk of losses resulting from inadequate or failed internal processes, people, and systems or from external events. The definition includes legal risk, but excludes strategic risk and reputation risk.” [1].

Operational risk management [2] serves basically two goals: the avoidance of catastrophic events, and the reduction of medium and small losses. Some techniques are efficient to serve the first goal, while others better serve the second. The techniques given here, starting from the most static one to the most proactive one, each of them being an input of the other following are demonstrated.
  1. Incident Reporting – static analysis. It gives a chronology of past events, their nature, their cause and how the case was handled.
  2. Dashboards – dynamic analysis. They describe the evolution of operational events by activity or by department, providing a dynamic representation of the losses.
  3. Key Risks Indicators (KRI’s) / Key Performance Indicators (KPI’s) – benchmarking analysis. Allows a comparison of the dashboards to predefined standards and an assessment of the evolution of the risk.
  4. Risk and Control Self Assessment (RCSA) – proactive analysis. Provides a prospective view of the potential risk based on the collection of information by experts in the field.

In our discussion, we realized that banking and financial sectors in Thailand still deploys only up to static analysis from the various case studies that could be found and read in public forums like http://pantip.com/cafe/sinthorn. The point addressed was now that the Bank of Thailand has announce that commercial bank has to compile with the BIS policy, where should they start, which solution should be considered and weather the solution deployed completely answers the subject given. I’ll write about this in the coming articles.

[1] Bank of International Settlements, (2003): “The New Basel Capital Accord”, Consultative Document, Basel Committee on Banking Supervision.

[2] Bank of International Settlements, (2002) “Sound Practices for the Management and Supervision of Operational Risk”, Basel Committee on Banking Supervision.

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Manage Risks: external/internal


Today, business faces several risk from both internal and external factors. Several examples can be found in various business, here are some taken from the press

  • Dispite the economics downturn and fuel cost rising up over 100%, Quantas still manages to see a profit rise of 44% (press) while everyone is the business is seeing loses, how did they do that?
  • CP All Plc, the operator of 7-Eleven convenience stores in Thailand, aims to build revenue this year by 15% or 12.2 billion baht and net profit by 20% or 500 million baht (press), what strategy was used there?
  • PTT Exploration & Production Plc, Thailand’s natural gas exploration flagship, posted an increase of 82% in second-quarter profit from a year earlier (press), how was risk mitigated here?

To be more specific what are the risk? Let’s look at some external macro economic risk. A report made by BOT reported that ”overall sales of the business, private consumption and investment was reported to decline due to continuous increase in the cost of raw materials, hence consumers became more cautious in their spending and selectively purchased focusing on quality products. In addition, unstable political situation by protests against the government decreases businesses confidence.” 

Internal Risk Management involves operational and system contingency planning to respond to and mitigate damaging events; continuity of operations for the identification of vital records, systems, and processes; and preparation required to ensure that these systems and processes will be available in the event of a catastrophe. We can see those on a day to day operation, weather the raw material will be delivered on time, the logistics deliver the products to the store successfully.

However, having said all this, risk management is not a new subject. It’s just that it hasn’t been processed and managed well enough to be understood and used within the organization similar with strategy management.

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